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PowerPoint 2013Workshop ~ Hamline University
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Effective Presentations• Outlines
• Provide an outline/agenda in the 1 st /2 nd slide• Follow it
•
Slide Structure• Use 1-2 slides per minute of your presentation• Use bullets, not complete sentences• Include 4-5 bullets per slide
• Avoid wordiness: use key words andphrases only
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Effective PresentationsFonts
Avoid small font sizes, 30pt for headings, 20pt body.
Use different size fonts for main points and secondary points
Use maximum 2 fonts
Bold headingsColor
Use a color of font that contrasts sharply with thebackground
Ex: blue font on white backgroundUse color to reinforce the logic of your structure
Dark blue headline, lighter blue text
Avoid really light colors that may not show up
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Effective Presentations
Background
Use backgrounds such as this one that are attractive butsimple. NO PATTERNS/IMAGES
Use backgrounds which are light
Use the same background consistently throughout
Graphics
Use graphics/images to enhance the meaning, draw the
viewer in.Avoid graphics that are random images.
Don’t be afraid to use an image in place of text for aslide.
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Slide BasicsCreate New Slide
Choose Insert New Slide from the Menu bar
OR, click on New Slide Icon in the upper left
Delete Slide
Click on slide to highlight it and choose Delete Slide fromthe Edit Menu bar
OR, click on slide and hit the delete key
Move SlidesClick, hold and drag slide up or down on the left side bar
Duplicate SlidesClick on arrow next to the New Slide button, chooseduplicate slide near the bottom
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Templates/Themes
Choose a theme when you create anew file
File>New from Template
Choose a templateChoose a color scheme
Choose fonts
Change a theme from one to another
Click on Themes from the ribbon
Click on desired theme and click save theme
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Adding Page #’s
Page numbers work well if you have more than4-5 slides
Most themes/designs have page #’s
If creating your own theme/design, click on theInsert Tab>Slide Number
Check slide number
After you have applied it you can make changeswhen you edit the Master
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Templates/Themes
Choose a Theme/DesignClick on Design from the ribbon
Choose a design
Edit the MasterClick on View from the ribbon
Click Slide Master
Change desired options: fonts, color, moving itemsaround, etc.
Choose a different slide formatClick on the arrow next to New Slide and choose whattype of slide format you want
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Text/Type Basics
Formatting Text
Alignment
Spacing
Indents and Tabs (View Ruler)
Bullets and Numbering
Text Boxes
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Adding Graphics or Smart Art11
To add a graphic or SmartArt you can:
Click on the Insert Tab and choose the type of graphicor Smart Art you would like
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Adding a Graph
Home
Work
Travel
Other
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To add a Graph/Chart:• Insert>Chart or click chart in the ribbon
area• Choose what type you want• Excel will automatically open• Enter the information for graph• To change the font and colors, click on
the graph in ppt. and options will beavailable at the top
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Let’s Try Adding a Graph13
To add a Graph/Chart:• Insert>Chart or click chart in the ribbon
area• Choose what type you want• Excel will automatically open• Enter the information for graph• To change the font and colors, click on
the graph in ppt. and options will beavailable at the top
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Adding Video14
To add video:Insert>Movie>from file ORclick on Insert Video onSlide if available
To replace PreviewPicture:• Click on video• Go up to Format Movie
on the ribbon• Click on Poster Frame
and choose picturefrom file• The preview will be
replaced with thephoto you choose
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Let’s Try Adding Video15
To add video:Insert>Movie>from fileOR click on Insert Video onSlide if available
To replace PreviewPicture:• Click on video• Go up to Format Movie
on the ribbon• Click on Poster Frame
and choose picturefrom file
• The preview will bereplaced with thephoto you choose
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Transitions
Transitions are animations to move betweenslides.
Go to Transitions on the Menu Bar
Choose options for how you want to transitionfrom slide to slide.
Other options include: effects, sound, timing
To remove a transition, click the none option
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Let’screateone!
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Animations
There are different types of animations.
Animations that:
control how the object enters the slide
control while the object is on the slide
control how the object exits a slide
To apply an animation:
Select the object you want to animate
On the animation tab, choose animationThe object will have a small number beside it
Use the Animation Pane to customize the timing
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Let’s Try Animations
There are different types of animations.
Animations that:
control how the object enters the slide
control while the object is on the slide
control how the object exits a slide
To apply an animation:
Select the object you want to animate
On the animation tab, choose animationThe object will have a small number beside it
Use the Animation Pane to customize the timing
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Using Presenter Notes
A presenter can add notes that only they see tohelp recall information to be presented.
Click on notes at the bottom of the window
Notes are shown on the current slide only andeach slide can have notes.
Viewers in Presentation mode do not see yournotes.
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Printing Options
You can print several different layouts of yourpresentation.
Most common is Handouts
Go to File>PrintClick under Full Page Slides and choose whatformat you want to print them
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